On the Job Training (OJT) is an essential requirement for developing a highly qualified workforce and is key to quality in manufacturing.
In many cases, OJT results in highly variable outcomes, with consequences and risks for both quality and regulatory compliance. Reasons for high variability include:
Regulatory compliance risks include:
Apart from OJT, training on procedures is also required. However, in many cases, there is a disconnect between “read and understand” (R&U) training on SOPs and OJT training. This connection is typically managed by a person who interacts with the LMS & DMS and generates OJT activity. However, as in the case of any manual process, human error can occur. This can result in personnel undertaking OJT where they may not have completed the required R&U training. In many cases, the links between the LMS, the Document Management System (DMS) and OJT are manually maintained and can involve significant errors. This can result in serious quality and regulatory compliance risks.
Without a seamless automatic control system, the following risks can occur:
Especially where paper-based OJT processes are used, an individual’s OJT progress can be difficult to access, and as a result managers are often unaware of how close (or not) their team is to being fully trained. Because of this and because some systems do not “speak” to each other, very often Managers have very poor visibility on the current training status of their teams. This can result in regulatory compliance risks, as well as possibly investing training effort in less effective processes (perhaps where sufficient people are already trained versus areas where possibly only one person is adequately trained).
The answer is eOJT.
The Picomto Competency and Training Module, part of the Picomto Digital Work Instruction (DWI) is an eOJT solution that addresses all of these issues in a GMP compliant way and helps to deliver a quality training process, with optimal managerial oversight.
With Picomto, Life Science Companies are able to:
Life Science companies do not manage competencies or OJT in the same way. The Picomto Competency and Training Management module is designed to be versatile enough to be able to deployed effectively, regardless of your particular current practices. As a first step, we recommend our proven Training Systems Analysis service, which will deliver to you an “as is” map of your current practices and systems, as well identifying with you the key current risks. Then we will design for you a proposal to show how an implementation of Picomto eOJT can eliminate or substantially mitigate those risks. The opportunities to drive greater quality and regulatory compliance will be clear at that stage.
Please let us know if you would like more information on the Picomto eOJT and Competency Management Module